We Should Have Hired a Wedding Assistant

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We survived Wedding #2 – The Party! And what a party it was. However, we should have hired a wedding assistant or a day of coordinator.

Because it was the second time around you would think it would be easier. It actually might have been even more emotional to see our daughter “get married” again to her love.

Also being able to see family and friends some of who we hadn’t seen in years was so special. Meeting our son-in-law’s family and friends was another very special gift.

bride and groom walking out on to the dance floor. Wish we would have hired a wedding assistant for this big day

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Stressful Count-Down to A Wedding

The last few weeks were a little stressful. Several things that had been booked way back in 2020 were falling apart.

The hotel where we had a block of rooms and a shuttle to our venue was under new ownership and my initial contact with them was positive they assured us that we would be getting everything we expected. Just days before the wedding everything started to crumble.

We were booked at a Comfort Inn & Suites (owned by Choice Hotels) that was close to our venue, offered shuttle service, and had very great reviews in 2020. Days before the wedding our emailed confirmations revealed we didn’t have the rooms that we expected, they didn’t have a shuttle and the reviews and ratings were awful.

I will share more about this in another post because there are so many issues with travel in 2022 that it deserves its own platform. I talked about traveling during covid back in 2021 but things have only gotten worse.

the bride squatting down to talk to the flower girl. Wish we would have hired a wedding assistant

Prepping for the Worst and Hoping for the Best

In hindsight, we should have done a few things differently. Even if it’s a reception after a wedding, you should treat it like you would the first wedding. Our timeline should have started a year ago. Since many of our contracts were initiated in 2020, we should have reconfirmed and found out if they would honor the 2020 prices, what deposits were already given etcetera.

We also should have had backup plans in place for just about everything. Our photographer got Covid the week of the wedding and numerous guests also got sick so there was a lot of last-minute shuffling.

Hire a Day of Wedding Assistant or Coordinator

Hiring someone to be on-site the day of the wedding would be something I would suggest to anyone getting married. We had one at our little backyard wedding and she was a life-saver. I didn’t do that this time and that was a huge mistake.

I was helping the caterer, trying to put flowers in the arbor, looking for a needle & thread for a popped button on the bride’s dress, and greeting guests all while being called to take pictures with the family.

With this in mind, it is important to have someone else responsible for all the details.

What Does a Wedding Assistant or Coordinator do?

  • Be Familiar with all the plans and details
  • Reconfirm
    • Caterer
    • Bar Tenders
    • Florist
    • Venue
    • Music
    • Accommodations
  • Day of the Event
    • Handle all the Details with all the vendors
    • Make sure that everything and everyone is where they are supposed to be
    • Deal with any last-minute issues
  • Find the Bridal Party for Key Times
    • Line up for Processional
    • Bridal Party Pictures
    • Reception Entrance
    • End of Evening Photos

“There is only one happiness in this life, to love and be loved.”

– George Sand

Responsibility of the Bridal Party

The bridal party isn’t just there to drink champagne with the bride, they have responsibilities too. That is why they are the attendants. Here is a great checklist that you can share with them.

We were most prepared for the flower girl and ring bearers to be a little timid but they actually stole the show and executed their responsibilities without a hitch.

Wedding Must Have

We Survived Wedding #2 – The Party

After the last glass of champagne had been drunk and we surveyed the damage, it was evident that a good time was had by all.

I especially want to thank everyone who has been supportive and sent well wishes. Now on to the next chapter. Emma is moving out of the house this upcoming weekend. It’s also time to take my own advice on how to manage a stressful week.

Peace,

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12 Comments

    1. I can’t wait to get the professional pictures back. Those will be so much better.

  1. Lynn, such great tips! We haven’t had a wedding yet with our children, but I will definitely reference your post when the time arrives. So glad COVID is in our rear view mirror and hopefully the world won’t repeat the same mistakes made over the last two years. Congratulations on a successful wedding. Now it’s time to put your feet up and relax.

    1. Lesson’s Learned 🙂

  2. Lynn, you are soooooo right. Everyone needs a wedding coordinator to handle the final month, developing a realistic timeline, confirming all the arrangements, pacing the event, handling all the issues that arise. People often think, “I can handle it,” or “My friend/relative will do a great job of managing things.” But, as a retired wedding planner, I can tell you, You don’t know what you don’t know! I could write a book!

    1. It was such an error on my part. I had one for our really small wedding (#1) at home. Why I thought this one would be easier. I won’t do it again.

  3. Lynn, we hired a wedding/event planner about 4 months before our daughter’wedding and it was the best thing we did. She guided us through final stages, set up the monthly, weekly, week of, and day of calendar. She also made some great design suggestions. Starting on Tbursday, I didn’t have to do anything except greet and host out of town guests, be there for my daughter and totally enjoy this very special time in our lives. In the end your daughter’s wedding was a joyous experience that you will all remember.

    1. I had one for our small wedding, I don’t know why I didn’t think I need one for wedding #2 🙂

  4. The wedding day can be so stressful! Great advice for those planning a wedding! Your daughter is smiling in every picture and looks like she had a fabulous day! Congrats to all!

    1. It was very fun for everyone but I’m glad it’s over! 🙂

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